Procurement of computer ink and ballpen for office use for 2nd sem 2026

REQUEST FOR QUOTATION RFQ No.:2026-950 Date:08/03/2026 The Local Government Unit of Kayapa through its Bids and Awards Committee intends to procure the “Procurement of computer ink and ballpen for office use for 2 nd sem 2026.” with an Approved Budget for the Contract of Thirty-Four Thousand Three Hundred Thirty-Two Pesos (PHP 34, 330.00) through Small Value Procurement pursuant to Section 34 of the Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 12009. Please submit your duly signed Quotation Form including the Terms and Conditions (Annex A) together with the following documents on or before 10:00 am of August 13,2026. PhilGEPS Registration Number Mayor’s/Business Permit Notarized Omnibus Sworn Statement We highly encouraged interested suppliers to use the Quotation Form provided to minimize errors or omissions of the required mandatory provisions. If the quotation form will be reproduced/retyped, please ensure that all mandatory requirements/provisions are included. Missing requirements/provisions and non-submission of the terms and conditions shall render the submission ineligible or disqualified. Quotations may be submitted through electronic mail at bacsecretariatkayapa@gmail.com or physically at the address given below: BIDS AND AWARDS COMMITTEE 2/F Abong ni i-Kayapa, Pampang, Kayapa, Nueva Vizcaya Quotations, including documentary requirements, received after the deadline shall not be accepted. For quotations submitted via electronic mail, the date and time of receipt indicated in the e-mail shall be considered. The Head of the Procuring Entity (HoPE) of the Local Government Unit of Kayapa reserves the right to reject any and all quotations, declare a failure of procurement, or not award the contract at any time prior to contract award in accordance with Section 70 of the IRR of RA no. 12009, without thereby incurring any liability to the affected bidder or bidders. For any clarification, you may contact 09994888520 or send e-mail to bacsecretariatkayapa@gmail.com CRISPIN D. NISPEROS, JR . BAC Chairperson Annex “A” TERMS AND CONDITIONS: Bidder shall provide correct and accurate information required in this form. Any interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by you or any of your duly authorized representative/s. Price quotation/s must be valid for a period of FORTY-FIVE (45) calendar days from the deadline of submission. Price quotation/s, to be denominated in Philippine peso, shall include all taxes, duties, and/or levies payable. Quotations exceeding the Approved Budget for the Contract shall be rejected. In case of two or more bidders are determined to have submitted the Lowest Calculated Quotation/Lowest Calculated and Responsive Quotation, the Bids and Awards Committee shall adopt and employ “draw lots” as the tie-breaking method to finally determine the single winning provider in accordance with GPPB Circular 06-2005. Award of contract shall be made to the lowest quotation which complies with the technical requirements and other terms and conditions stated herein. The item/s shall be delivered according to the accepted offer of the bidder. Item/s delivered shall be inspected on the scheduled date and time of the LGU-Kayapa. The delivery of the item/s shall be acknowledged upon the delivery to confirm the compliance with the technical specifications. Payment shall be made after delivery and after submission of the required supporting documents, i.e., Order Slip and/or Billing Statement, by the supplier, contractor, or consultant. Payments shall be in the form of check payable within 1 month from complete delivery of all items. Liquidated damages equivalent to one-tenth of one percent (0.1%) of the value of the goods not delivered within the prescribed delivery period shall be imposed per day of delay. The HoPE may terminate the contract once the cumulative amount of liquidated damages reaches ten percent (10%) of the amount of the contract, without prejudice to other courses of action and remedies open to it. The Procuring Entity may cancel or terminate the contract at any time in accordance with the grounds provided under RA no, 12009 and its IRR. The RFQ, Purchase Order (PO), and other related documents for the above-stated procurement projects shall be deemed to form part of the contract. _________________ (Date) THE BIDS AND AWARDS COMMITTEE 2/F Abong ni i-Kayapa, Pampang, Kayapa, Nueva Vizcaya Sir/Madam: After having carefully read and accepted the Instructions and Terms and Conditions, I/We submit our quotation/s for the item/s as follows: Minimum Technical Specifications MACCO Quantity Statement of Compliance (Please state “Comply” or “Not Comply” for each requirement/specification) Ballpen, Black, 0.5mm, FO-Gel 808, Smooth Ink 25 Pcs Ballpen, Blue, 0.5mm, FO-Gel 808, Smooth Ink 33 Pcs Computer Ink, Brother BT5000, Cyan 48.8ml 15 Box Computer Ink, Brother BT5000, Magenta 48.8ml 15 Box Computer Ink, Brother BT5000, Yellow 48.8ml 15 Box Computer Ink, Brother BTD60, Black Genuine 13 Box Computer Ink-Canon 71, Black 135ml, Genuine 6 Bottles Computer Ink-Canon 71, Magenta 70ml, Genuine 2 Bottles Computer Ink-Canon 71, Cyan 70ml, Genuine 2 Bottles Computer Ink-Canon 71, Yellow 70ml, Genuine 2 Bottles Delivery Date: Within THREE (3) calendar days from receipt of PO Interested suppliers shall provide the following details in the statement of compliance column: Account Name (should be the exact account name as registered in the bank) Address TIN and state if VAT or Non-VAT ___________________________ ___________________________ ___________________________ FINANCIAL OFFER: DESCRIPTION MACCO QTY ABC Total Offered Quotation (Inclusive of VAT) Ballpen, Black, 0.5mm, FO-Gel 808, Smooth Ink 25 Pcs Ballpen, Blue, 0.5mm, FO-Gel 808, Smooth Ink 33 Pcs Computer Ink, Brother BT5000, Cyan 48.8ml 15 Box Computer Ink, Brother BT5000, Magenta 48.8ml 15 Box Computer Ink, Brother BT5000, Yellow 48.8ml 15 Box Computer Ink, Brother BTD60, Black Genuine 13 Box PHP 34,332.00 Computer Ink-Canon 71, Black 135ml, Genuine 6 Bottles Computer Ink-Canon 71, Magenta 70ml, Genuine 2 Bottles Computer Ink-Canon 71, Cyan 70ml, Genuine 2 Bottles Computer Ink-Canon 71, Yellow 70ml, Genuine 2 Bottles TOTAL Amount in Words : _________________________________ Signature over Printed Name _________________________________ Position/Designation _________________________________ Contact Number _________________________________ Email Address

confirm these in the bid documents

• Price quotation on the RFQ form issued with this noticeIRR §53.9
• Valid Mayor's / business permitGPPB Res. 09-2020
• PhilGEPS registration number (Red membership suffices)IRR §54.6
• Omnibus Sworn Statement (for ABC above ₱500K)GPPB Res. 09-2020
• Income / business tax returns (for ABC above ₱500K)IRR §53.9