Supply and Delivery of Materials for the replacement of burnt service entrance and lighting at the Saint Francis XIV Welcome Arch, Barangay Balibago and Supply and Delivery of materials for the repair and improvement of the multi-purpose hall (covered court) at Zavalla 3 Subdivision, Barangay Tagapo, City of Santa Rosa, Laguna

Request for Quotation (RFQ No. 2026-415) Supply and Delivery of Materials for the repair and improvement of the covered court Zavalla 3 Subdivision Barangay Tagapo and for the replacement of burnt service entrance and lighting at saint Francis XIV welcome arch Brgy. Balibago The City Government of Santa Rosa (CGSR) through the General Fund of 2026 intends to apply the sum of eight hundred thirty-eight thousand nine hundred fifty-seven pesos and sixty-centavos ( PhP 838,957.60) being the Approved Budget for the Contract (ABC) to payments under the contract for the Supply and Delivery of Materials for the repair and improvement of the covered court Zavalla 3 Subdivision Barangay Tagapo and for the replacement of burnt service entrance and lighting at saint Francis XIV welcome arch Brgy. Balibago, City of Santa Rosa, Laguna, Project ID Number: G-2026-467. The City Government of Santa Rosa now invites eligible suppliers to submit quotation(s) for the above stated procurement. The procurement will be conducted through Small Value Procurement pursuant to Section 34 of the Implementing Rules and Regulations (IRR) of Republic Act (RA) No. 12009. Pending the issuance of specific guidelines in the IRR of RA No. 12009, including those under Annex B of GPPB Resolution No. 02-2025 that may affect this Procurement Project, the applicable provisions of the 2016 Revised IRR of RA No. 9184 shall apply, as may be appropriate, until such guidelines are duly issued by the GPPB. A complete set of Request for Quotation (RFQ) Documents may be purchased by suppliers from the address below upon submission to the BAC Secretariat of the printed copy of PhilGEPS Notice Reference Number with Project Status “ Added into My Opportunities ” [1] and payment of a non-refundable fee [2] for the RFQ Documents corresponding to the ABC range as indicated in the table below: Approved Budget for the Contract Cost of Bidding Documents 500,000 and below PhP 500.00 More than 500,000 up to 1 Million PhP 1,000.00 More than 1 Million up to 2 Million PhP 5,000.00 It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System ( https://philgeps.gov.ph ) and the website of the Procuring Entity ( https://santarosacity.gov.ph/bid-opportunities ) provided that suppliers shall submit the abovementioned document ( i.e. , PhilGEPS Notice Reference Number with Project Status “ Added into My Opportunities ”) and pay the non-refundable fee for the RFQ Documents not later than 10:00 AM Philippine Standard Time (PST) of August 10, 2026 . Representatives of prospective suppliers must bring proper Authorization (in printed format) from their companies and competent proof of identification in all stages of the procurement process. Only those representatives who secured proper Authorization (i.e., in case of partnership, corporation, cooperative, or joint venture – Original or Certified True Copy of Duly Notarized Secretary’s Certificate [3] , Board/Partnership Resolution, or Special Power of Attorney [4] , whichever is applicable, designating the entity’s authorized representative or in case of sole proprietorship – Original or Certified True Copy of Duly Notarized Special Power of Attorney [5] for authorized representative) shall be entertained. Duly signed Price Quotation must be received by the BAC Secretariat through manual submission on or before 10:00 AM (PST) of August 10, 2026 at BAC Office, 2/F Government Center Bldg. A, J. P. Rizal Blvd., Market Area, City of Santa Rosa, Laguna . Late submission of offer shall not be accepted. All offers/quotations must be properly sealed and marked in envelopes. Non-compliance is a ground for disqualification. Price quotation must be quoted in Philippine Peso and must include the unit price and total price, inclusive of all taxes, duties, and/or levies to be paid if the contract is awarded. Quotation must be valid for a period of forty-five (45) calendar days from the deadline of submission. O ffers/quotations received in excess of the Approved Budget for the Contract (ABC) shall be automatically disqualified. The delivery period shall be in accordance with the period stated in the Technical Specifications. All deliveries shall be subject to inspection and acceptance by the representatives of the offices of the City Treasurer and City General Services Officer. In case of medicines, vaccines and veterinary drugs, expiration must be at least one (1) year from the date of delivery. Rejected deliveries shall be construed as non-delivery of the product(s)/item(s) so ordered and shall be subject to liquidated damages, subject to the terms and conditions prescribed under paragraph 7 hereof. The supplier shall guarantee the deliveries to be free from defects. Any defective product(s)/item(s) therefore that may be discovered by the End-User within the warranty period after acceptance of the same shall be replaced by the supplier within ten (10) calendar days upon receipt of a written notice to that effect. Delivery Site : Office of the City Engineer, Government Center Bldg. B, Brgy. Market Area, City of Santa Rosa, Laguna. Payment Term: Payments shall be made within thirty (30) calendar days upon complete delivery and acceptance by the Procuring Entity and submission of the required supporting documents, i.e. , Order Sip and/or Billing Statement, by the supplier. Liquidated damages shall be imposed if any or all of the contracted goods and/or services remain undelivered on the specified date, including the duly granted extensions. When the supplier, manufacturer, or distributor fails to satisfactorily deliver the goods and/or services under the contract within the specified delivery schedule, inclusive of duly granted time extensions, if any, the supplier, manufacturer, or distributor shall be liable for liquidated damages in an amount equal to one-tenth (1/10) of one percent (1%) of the cost of the delayed goods and/or services scheduled for delivery for every day of delay until such goods and/or services are finally delivered and accepted by the Procuring Entity. The Procuring Entity need not prove that it has incurred actual damages to be entitled to liquidated damages. Such amount shall be deducted from any money due, or which may become due the supplier, manufacturer, or distributor, or collected from any securities or warranties posted by the supplier, manufacturer, or distributor, whichever is convenient to the Procuring Entity. In case the total sum of liquidated damages reaches ten percent (10%) of the total contract price, the Procuring Entity may rescind the contract and impose appropriate sanctions over and above the liquidated damages to be paid. If delays are likely to be incurred beyond its control, the supplier, manufacturer, or distributor shall promptly notify the Procuring Entity in writing, providing details of the causes and duration of the expected delay. The Procuring Entity may, at its discretion, grant a time extension based on meritorious grounds, with or without the imposition of liquidated damages. Suppliers are entitled to one (1) offer/quotation only; otherwise, all offers/quotations made shall be automatically rejected. No offer/quotation may be modified after the deadline for submission of offers/quotations. Alternative offer/quotation shall be rejected. For this purpose, alternative offer/quotation is an offer made by a supplier in addition or as a substitute to its original offer/quotation which may be included as part of its original offer/quotation or submitted separately therewith. An offer/quotation with options is considered an alternative offer/quotation regardless of whether said proposal is contained in a single envelope or submitted in two (2) or more separate envelopes. Partial offer/quotation is not allowed. The project is grouped in a single lot and the lot shall not be divided into sub-lots for the purpose of procurement, evaluation, and contract award. All items are grouped together to form one complete lot that will be awarded to one supplier to form one complete contract. The prospective supplier shall submit the applicable requirements stated in Annex A in one (1) sealed envelope marked ( RFQ No. 2026-415 Supply and Delivery of Materials for the repair and improvement of the covered court Zavalla 3 Subdivision Barangay Tagapo and for the replacement of burnt service entrance and lighting at saint Francis XIV welcome arch Brgy. Balibago, City of Santa Rosa, Laguna) and addressed to THE BIDS AND AWARDS COMMITTEE. Please refer to the prescribed forms herein attached for your reference. Do not alter the contents of these forms in any way except for spaces/areas where the suppliers are required to provide correct and accurate information. Any interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by the supplier or any of its duly authorized representative(s). All pages comprising the supplier’s documents must be duly signed for authenticity. Failure to comply is a ground for disqualification. Offers/quotations not addressing or providing all of the required items in the Canvass Form and Technical Specifications shall be considered non-responsive and, thus, automatically disqualified. In this regard, where a required item is provided, but no price is indicated, the same shall be considered as non-responsive, but specifying a zero (0) or a dash (-) for the said item would mean that it is being offered for free to the Procuring Entity. In case of discrepancies between: (a) bid prices in figures and in words, the latter shall prevail; (b) total price per item and unit price for the item as extended or multiplied by the quantity of that item, the latter shall prevail; (c) stated total price and the actual sum of prices of component items, the latter shall prevail. Offers/quotations shall then be ranked in the ascending order of their total calculated prices, as evaluated and corrected for computational errors, and other modifications, to identify the Lowest Calculated Quotation (LCQ). Total calculated prices, as evaluated and corrected for computational errors, and other modifications, which exceed the ABC shall be disqualified. In the event of a tie among suppliers, i.e. , when two or more of the suppliers are determined and declared as the Lowest Calculated and Responsive Quotation (LCRQ), the Bids and Awards Committee (BAC) shall conduct a tie-breaking procedure, upon notice to the concerned suppliers and/or their authorized representatives, in accordance with GPPB Circular 06-2005. For Purpose of Tie Breaking, a tie between two (2) suppliers shall be decided through a Toss Coin; a tie among three (3) or more suppliers shall be decided through Draw Lots. Performance Security or Warranty Security, as the case may be, shall be required from the winning supplier in accordance with the provisions of RA No. 12009 and its IRR. The RFQ, Purchase Order (PO)/Contract, and other related documents for the above-stated Procurement Project shall be deemed to form part of the contract. The Head of the Procuring Entity (HoPE) of the City Government of Santa Rosa reserves the right to reject any and all quotations/offer, declare a failure of procurement, or not award the contract at any time prior to contract award in accordance with Section 70 of the IRR of RA No. 12009, without thereby incurring any liability to the affected supplier or suppliers. It also assumes no responsibility whatsoever to compensate or indemnify any supplier for expenses incurred in the preparation of quotations/offer . For further information, please refer to: Atty. ALPHA S. MONTAÑEZ Head, BAC Secretariat BAC Office 2/F Government Center Bldg. A J. P. Rizal Blvd., Market Area City of Santa Rosa, Laguna 4026 Telephone Number: (049) 530-0015 E-mail Address: bac@santarosacity.gov.ph ( Sgd.) DR. ERWIN M. ESCAL Chairperson, Bids and Awards Committee [1] Refer to the attached sample screenshot in Annex A. [2] Payment shall be in the form of CASH or CASHIER’S/MANAGER’S CHECK payable to the CITY TREASURER OF SANTA ROSA. [3] If in case the Authorized Representative of the company is the Corporate Secretary , an original or certified true copy of Board Resolution duly signed by the Board of Directors must be attached to the Secretary’s Certificate. [4] Since this document is attached to the bidder's original bid, representatives must keep their own original copy or certified true copy of such document to be presented during bid submission. [5] Ibid.

confirm these in the bid documents

• Price quotation on the RFQ form issued with this noticeIRR §53.9
• Valid Mayor's / business permitGPPB Res. 09-2020
• PhilGEPS registration number (Red membership suffices)IRR §54.6
• Omnibus Sworn Statement (for ABC above ₱500K)GPPB Res. 09-2020
• Income / business tax returns (for ABC above ₱500K)IRR §53.9