Supply and Delivery of Catering Services for Seventy-Three (73) pax for 3 days per PR2026080294

REQUEST FOR QUOTATION No. 1 P.R. NO : 2026-08-0294 MODE OF PROCUREMENT : Small Value Procurement (Sec. 34) P.R. DATE : Aug. 03, 2026; DATE PREPARED : END-USER : PMD CLOSING DATE/TIME : 1. The DENR-X Office, through its Bids and Awards Committee, invites eligible bidder/s to submit duly signed proposal/quotation not later than the closing date and time for the procurement project stated below: DESCRIPTION QTY UNIT TOTAL ABC (VAT INCLUSIVE) Catering Services - 3 Meals and 2 Snacks (3 days) 73 pax ₱295,650.00 *Please see Annex A for a detailed description with quantity and unit 2. Proposal/quotation received in excess of the ABC shall automatically be rejected . 3. Interested bidder/s must submit the following documents: A. ELIGIBILITY DOCUMENTS 1. Valid and current Certificate of PhilGEPS Registration (Red/Platinum Membership) (all pages) in accordance with Section 8.5.2 of the IRR (pursuant to GPPB Resolution No. 15-2021, dated 14 October 2021); OR PhilGEPS Registration Number 2. Valid and Current Mayor’s/Business Permit Notes: 1. Previously submitted Eligibility Documents that remain Valid until the closing date, do not need to resubmitted by the bidder(s) 2.If the Business/Mayor’s Permit has expired, the bidder may submit the official receipt (OR) for renewal with the expired permit renewal application is within the three (3) months from the permit’s expiration 3. Notarized Special Power of Attorney/Board Resolution/Authorization as authorized representative valid for six (6) months (if applicable) B. TECHNICAL AND FINANCIAL DOCUMENTS 3. Completely filled out and duly signed Technical and Financial Proposal Form (Annex “A”) 4. Brochures/Technical Specification (Original or Internet Download) of the item being offered showing compliance with the required technical specifications. Failure to submit all documents as required above shall be automatically disqualified. 4. For first time bidders, kindly fill out the Supplier’s Registration Form and upload the required documents using the following link: https://shorturl.at/CQIQy 5. Price must be inclusive of VAT and must be valid for Sixty (60) calendar days upon submission of proposal/quotation. 6. Award of Contract shall be made to the lowest calculated and responsive quotation, most economically advantageous and responsive Quotation, most advantageous and responsive quotation which complies with the minimum technical specifications and other terms and conditions stated herein. 7. Refusal to sign and accept the Award or enter into contract without justifiable reason may be grounds for imposition of administrative sanctions under Rule XXI of the IRR of RA 12009. 8. Sealed proposal/quotation must be submitted at Procurement Services Section, Administrative Division, New Executive Building, DENR 10 Compound, Cagayan de Oro City or email at bac.r10@denr.gov.ph. For further inquiries, you may coordinate with Ms. Sharlah Jane A. Valledor at email address bac.r10@denr.gov.ph and/or Viber and Cell no. 09277184359. 9. DENR-X reserves the right to reject any and all proposals, declare failure, or not award the contract at any time in accordance with Section 70 of RA 12009 and its IRR without thereby incurring liability to the affected supplier. 10. Bidders are bound to comply with the terms and conditions specified in Annex A. KENNETH BABE C. ENSENCIO Chief, Procurement Services Section/Head, BAC Secretariat P.R. No: 2026-08-0294 Annex A TECHNICAL and FINANCIAL PROPOSAL FORM Item No. Description / Technical Specifications Picture for Reference QTY UNIT TOTAL ABC ( P) BIDDER’S PRICE QUOTATION ( P) Brand/Model No. of the item being offered with Technical Specification Unit Cost Total Unit Cost Total 1 Catering Services 3 Meals and 2 Snacks (3 days) Day 1 Breakfast 73 pax 250.00 18,250.00 2 Snacks Am/Pm 73 pax 300.00 21,900.00 Lunch 73 pax 450.00 32,850.00 Dinner 73 pax 450.00 32,850.00 Day 2 Breakfast 73 pax 250.00 18,250.00 1 Snacks Pm 73 pax 150.00 10,950.00 Lunch 73 pax 450.00 32,850.00 Dinner 73 pax 450.00 32,850.00 Day 3 Breakfast 73 pax 250.00 18,250.00 1 Snacks Pm 73 pax 150.00 10,950.00 Lunch 73 pax 450.00 32,850.00 Dinner Suggested Meal and Snacks Meal: Plain Rice, Beef steak, Buttered Chicken, Fish Fillet (Sweet and Sour) and Four Seasoned Snacks: A.M Snacks: Baked Macaroni P.M Snacks: Heavy Snacks Dessert: Fresh Fruits Drinks: Softdrinks/Canned Juice Please Attach Menu: Activity : Conduct Integrating Artificial Intelligence into CY 2026 Annual Report Preparation Workshop September 29-October 1, 2026 at DENR X Conference Room 73 pax 450.00 32,850.00 *** NOTHING FOLLOWS *** Grand Total: 295,650.00 Note: The ABC is inclusive of VAT. Project Requirements/Terms and Conditions: 1. Delivery/completion period: as stated in the request per approval by the HOPE or within fifteen (15) working days from receipt of Purchase Order. 2. Delivery for supplies must be on-site at Procurement Services Section, Administrative Division, New Executive Building, DENR X Compound, Cagayan de Oro City 3. Price quotation/s, to be denominated in Philippine Peso shall include all taxes, duties and/or levies payable subjected to deduction of applicable Government Tax 4. DENR shall have the right to inspect and/or to test the goods to confirm their conformity to the technical specifications. 5. Replacement of Defective Items: Within ten (10) Calendar Days upon receipt of Notice of Defects from DENR X. 6. Warranty at least: Three (3) months in case of Expendable Supplies and at least One (1) Year in the case of Non-expendable Supplies from issuance of Certificate of Inspection and Acceptance. Warranty Certificate must be submitted during delivery. 7. Amendment to Order may be issued subject to the conditions set forth under RA 12009 8. Payment shall be made in accordance with the Government Terms. NO CASH ON DELIVERY . Bidder must have Land Bank of the Philippines Account. For NON-LBP OR OTHER BANKS ACCOUNT , ALL CORRESPONDING BANK CHARGES SHALL BE SHOULDERED BY THE SUPPLIER, pursuant to COA Circular No. 2018-14 . 9. Liquidated Damages (LD) equivalent to one tenth of one percent (0.1%) of the value of contract not delivered within the prescribed period shall be imposed per day of delay. The DENR may rescind the Contract once the cumulative amount of LD reaches 10% of the amount of the Contract, without prejudice to other courses of action and remedies open to it. 10. Bidder has no overdue deliveries or unperformed services intended for DENR Region X BIDDER’S UNDERTAKING We, the undersigned bidder, hereby submit our Technical and Financial Proposal for the items outlined in the Request for Quotation (RFQ). We certify that the specifications, brand/model, and quantities are accurate and represent the items to be supplied. The goods offered are brand new, meet the required technical specifications, and will be delivered as per the RFQ terms and conditions. We acknowledge that any misrepresentation may lead to disqualification or blacklisting as per procurement laws. If our proposal is accepted, we undertake to deliver the items/services accordingly. This quotation remains binding until a formal purchase order or contract is signed. Address: NAME OF COMPANY (IN PRINT) SIGNATURE OVER PRINTED NAME OF THE AUTHORIZED REPRESENTATIVE Email Address: Telefax No.: Mobile Number:

confirm these in the bid documents

• Price quotation on the RFQ form issued with this noticeIRR §53.9
• Valid Mayor's / business permitGPPB Res. 09-2020
• PhilGEPS registration number (Red membership suffices)IRR §54.6
• Omnibus Sworn Statement (for ABC above ₱500K)GPPB Res. 09-2020
• Income / business tax returns (for ABC above ₱500K)IRR §53.9