Supply/Delivery of Surge Protection Devices for the Intercom Main Distribution Frame at Panglao City

REQUEST FOR QUOTATION / PROPOSAL The Civil Aviation Authority of the Philippines – Central Office (CAAP-CO), through its Canvass and Contract Committee (CCC), will undertake a Small Value Procurement for the project described below for Fiscal Year 2026, in accordance with Section 34 of the Implementing Rules and Regulations (IRR) of Republic Act No. 12009 , otherwise known as the “New Government Procurement Act.” RFQ No. : C26-103-08 Name of the project : Supply and Delivery of Surge Protection Devices for the Intercom Main Distribution Frame at Panglao Facility Approved Budget for Contract (ABC) : ₱ 285,000.00 Terms : See the attached Annex “A” for Terms of Reference Location : Procurement Division, CAAP, MIA Road, Pasay City Delivery period : Thirty (30) Calendar days Delivery location : ANS Logistics, Technical Center Bldg., CAAP, Old MIA Road, Pasay City I. SUBMISSION OF DOCUMENTS Interested suppliers are required to submit the following valid and current documents, which must be: properly paginated, with tabbing, and placed in a sealed long brown envelope; and chronologically arranged in accordance with the list below: Valid PhilGEPS Registration Certificate (Platinum Membership) – all pages; Valid Mayor’s/Business Permit; Valid Tax Clearance Certificate; Latest Income and/or Business Tax Return (Annual or Quarterly); Duly accomplished and original Omnibus Sworn Statement (OSS) in the form prescribed by the NGPA Standard Forms, and if applicable: Original Notarized Secretary’s Certificate, for corporations, partnerships, or cooperatives; or Original Special Power of Attorney, for joint ventures, authorizing the signatory to represent the Bidder and sign the OSS (required for ABCs above ₱ 50,000.00); Original brochure or product literature and technical datasheet. Duly accomplished Price Quotation Form, in the prescribed format. Other requirements stated in the attached Terms of Reference. Upon claiming the Contract, the winning supplier shall present the original copies of all documents listed above for verification purposes, or submit a Certified True Copy issued by the relevant government agency. However, original copies of the Omnibus Sworn Statement, Brochure (if applicable), and Price Quotation Form must be included in the submitted sealed quotation/proposal II. QUOTATION VALIDITY AND SUBMISSION DETAILS All price quotations shall remain valid for a period of one hundred twenty (120) calendar days from the date of submission. Interested suppliers must submit their quotation or proposal in person, enclosed in a sealed long brown envelope, on or 18 August 2026 not later than 10:00 A.M., at the 3rd Floor, Procurement Division, General Services Building, Civil Aviation Authority of the Philippines, Old MIA Road, Pasay City, Metro Manila. Late submissions shall not be accepted and will be deemed non-compliant. Addressed to: THE SECRETARIAT Canvass and Contract Committee (CCC) Civil Aviation Authority of the Philippines Old MIA Road, Pasay City, Metro Manila Likewise, any quotation or proposal exceeding the Approved Budget for the Contract (ABC) shall be automatically rejected. III. EVALUATION AND AWARD OF CONTRACT The contract shall be awarded to the supplier, contractor, or consultant determined to have submitted either the Single or Lowest Calculated and Responsive Bid (S/LCRB) for goods and infrastructure projects, the Most Economically Advantageous and Responsive Quotation (MEARQ), or, in the case of consulting services, the Single or Highest Rated and Responsive Proposal (S/HRRP), in accordance with Section 66 of the Implementing Rules and Regulations (IRR) of Republic Act No. 12009. IV. INSPECTION AND ACCEPTANCE The CAAP Technical Inspection and Acceptance Committee (TIAC) reserves the right to inspect and/or test the goods to verify compliance with the technical specifications. V. OTHER CONDITIONS Any interlineations, erasures, or overwriting in the submitted documents shall be considered valid only if they are signed or initialed by the bidder or their duly authorized representative. In the event of delay or failure to perform contractual obligations, liquidated damages, if applicable, shall be imposed in accordance with Section 71 of the Implementing Rules and Regulations (IRR) of Republic Act No. 12009, or as otherwise provided in the contract. Issued, this 12 August 2026 at the Civil Aviation Authority of the Philippines – Central Office Complex, Pasay City.

confirm these in the bid documents

• Price quotation on the RFQ form issued with this noticeIRR §53.9
• Valid Mayor's / business permitGPPB Res. 09-2020
• PhilGEPS registration number (Red membership suffices)IRR §54.6
• Omnibus Sworn Statement (for ABC above ₱500K)GPPB Res. 09-2020
• Income / business tax returns (for ABC above ₱500K)IRR §53.9